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June 2023
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If you are operating in a dynamic business environment that needs to respond to the varying industry challenges and customer needs, you need great control over your employee activities.
In this respect, the first thing that needs to be taken care of at utilizing the workforce optimally and getting them to work diligently towards the organizational goal is keeping track of their attendance. Keeping a note of time and attendance is at the base of appointing an effective measuring output at work. It is one of the most crucial metrics to determine employee value and build programs and apply methods to exercise control over their involvement, commitment, and productivity towards the organization. This is important because if an employee is absent for many days or is frequently taking leaves or not turning up on important days, it is a sign of misconduct and defiance, which may cost heavily to the company in many direct and indirect ways. Also, if your employees' working hours are not managed or tracked properly, it may cause disturbance in the process of work and also hinder establishing an appropriate and fair system of work appointment, performance evaluation, and service remuneration. To track attendance and derive performance-relevant data and employee value references requires pulling in and applying a few practices of attendance management. 1. Limit work overtimes As per the Labor Management Institute, the proportion of work overtime should not be more than 5 percent of the total working hours of the organization. With the help of attendance management software, it gets easy to track employees' working hours, precisely do time and resource adjustments, and aptly allocate overtime to employees, keeping it aligned with project requirements, resource availability, and delivery timelines. 2. Integrate tracking with scheduling To exercise complete control over the factors of resource utilization, you need to put everything around time and attendance tracking to seamlessly work with the scheduling of tasks, activities, and deliverables. If this happens over connected systems where work leave or time-off requests are planned and processed in one place, it makes it a lot quick and accurate to manage time and allocate work. 3. Limit planned time-offs To manage team productivity optimally and plan timely deliveries, the availability of employees needs to be managed at a granular level. This requires managing their planned time off and leave requests, keeping an availability check at both individual and team levels, planning jobs, and assigning task responsibilities and delivery targets to employees. 4. Limit unplanned time-offs When you are running a large organization with a dispersed and large team deputed across different locations, it gets important to manage unplanned time offs vigilantly and strictly. Unplanned time-offs can adversely affect the organizational workflows, departmental processes, and project timelines. This requires you to set up an effective system of penalties and rewards to control employees from taking unplanned leaves to an addressable and manageable limit. 5. Limit idling With employees going absent or leaving the job, certain idling in production and delivery is created and accumulated over time. This drastically affects the delivery targets and customer service goals, besides being harsh on processing costs. If this needs to be controlled, the HR management and supervisory units should know when and where the work idling or vacancy occurs. The measuring stick to be used here should be no more than 10% of the vacancy of the total working hours. If this rate goes up, the reason should be found and met with an effective and immediate solution. Wrapping up All these situational lags and management issues can be effectively addressed with the help of a resourceful employee attendance management system. It can cover and address all the defaulting practices and irregularities in an organizational setup to curb the system's workforce management and productivity gap. A well-appointed and compliant attendance management system can eliminate the divergence and establish consistency and agility in managing employee attendance which in turn promotes greater workforce efficiency and higher productivity within the organization.
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